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3 Tips for Healthcare Member Communications

3 Tips for Healthcare Member Communications

It’s important to get personal

‘Tis the season for healthcare open enrollment, which means strategic member communications plans are a must. Here are three tips from AGS to get you on the right track.

1. Get Personal

If you aren’t already doing so, now is the time to personally engage with your members. Just like the average consumer, recognize your members as individuals, and address their specific healthcare needs in your provider communications.

To personalize, you must harness and analyze member data that will provide this kind of experience. Remember, the more effective outreach they receive, the better engagement, which will ultimately result in greater member retention.

2. Use An Omnichannel Marketing Approach

When it comes to communicating about your open enrollment period, you must educate and engage with more than one form of member communication.

Your communication plan should include campaigns that are concept driven, and that build interest (maybe even excitement) a few months before open enrollment, which will ultimately make it a positive and smooth experience.

To be successful, offer a few different communication channels, taking into account your members’ preferences. One suggestion is to survey them to find out what they prefer, which ties into getting personal. For the best results though, an integrated approach will do the best job at engaging members.

An omnichannel communications strategy, for example, could involve:

  • Videos that inform members about your offerings
  • Informative newsletters (either digital or printed)
  • Personalized direct mail post cards
  • Enrollment kits with ALL of the information that members need to make smart decisions about their healthcare
  • Templates for effective, standardized communications

3. Automation for the Win

Automated communication allow you to quickly communicate with members (e.g. open enrollment kits, confirmation of benefits statements, general communications) in a matter of a day or two, and save thousands of dollars in postage. Why? Because kits can be mailed via standard mail instead of Priority Mail (not to mention the amount of follow up and headaches it can alleviate).

At AGS, we specialize in secure workflow solutions and compliance printing that helps healthcare companies with their communications. Our clients can safely send data through a secure FTP site, and never worry about the integrity of their data.

At AGS, we adhere to strict HIPAA and HITRUST/SOC2-compliance standards. We provide our clients with date and time stamps of when communications are sent, providing them with the peace of mind that deadlines and any compliance regulations are met.

Other best practices include keeping your messaging and calls-to-action simple. Reach out early and often. Encourage member feedback when possible to make sure you are keeping them satisfied. After all, a satisfied member will most likely stick around for the next open enrollment.

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